Tasks

Consider the 'Tasks' page your central hub for all activities. Here, you can create tasks for your long or medium-term goals or recurring tasks to effectively manage and plan your workload. Assigning statuses and tags to your tasks will further enhance your efficiency. This page will serve as inspiration for your daily to-do list, giving you a big picture view while keeping you on track with your tasks.

Tasks are organized within Collections, which act as separate workspaces for different projects or areas of your life. You can customize how you see your tasks usingViews, which offer different layouts and filters for the same tasks. Learn more about Collections and Views at the bottom of this page.

Create a task

Here is user guide for creating a task:

Use the collection dropdown at the top of the page to choose the collection where you want to add the task.
Click on Create a new task at the top right of the screen.
In the pop-up modal, enter a note, status, timer type, and tag/s for the task. The timer type determines whether the task uses a Pomodoro or Infinite timer when started.
Click Save.

Tasks are created within your currently selected collection. They will appear in all views within that collection.

Each task displays a timer type indicator icon showing whether it's configured for Pomodoro (clock icon) or Infinite (infinity icon). Existing tasks created without a timer type will show a dash icon and default to using a Pomodoro timer when started.

You can quickly toggle between Pomodoro and Infinite timer types by clicking the timer type indicator icon. This provides a fast way to change the timer type without opening the edit modal.

Visit this article to learn more about creating and using tags.

Adding a task to the Today list

To add a task to the Today list, click the star icon next to it. The task will automatically appear on your Today screen, giving you a clear goal for what you want to achieve today.

Edit a task

Here is a user guide for editing a task:

For the task you would like to edit, click on the kebab menu to the far right, and click Edit; from the dropdown.
Update the task on the pop-up modal.
Click Save.

Quick complete with check button

If your collection has both active and complete status categories, tasks will display a check button. Click the check button to quickly move a task to the first complete status. Completed tasks show a filled checkmark and cannot be unchecked (you can change the status manually if needed).

Organize with Collections and Views

Time Stream provides powerful organization features through Collections and Views:

Use Collections to separate tasks for different projects, clients, or areas of your life.
Use Views to customize how you see tasks within a collection with different layouts, filters, and status configurations.

Collections

Collections are project-like groupings that help you organize your tasks and statuses into separate workspaces. Think of them as containers for different areas of your life or work - you might have a collection for your personal tasks, another for work projects, and another for a specific client.

Each collection has its own set of statuses and tasks, keeping everything organized and separate. When you switch between collections, you'll only see the tasks and statuses that belong to that collection.

When to create a Collection

Consider creating a new collection when you need to:

Separate work and personal tasks into different workspaces
Manage tasks for different clients or projects independently
Use different workflows with unique status sets
Keep unrelated tasks completely separate

Every Time Stream account starts with a Default Collection that contains all your initial tasks and statuses. You can rename or use this as your first collection.

Create a Collection

Here is a user guide for creating a collection:

At the top of the Tasks page, click on the first kebab (three vertical dots) menu next to the Default Collection.
Click "Create collection"
Enter a name for your new collection.
Edit the statuses you want for this collection.
Click Save.

Your new collection will be created with a default view and will be ready for you to tasks.

Switch between Collections

To switch between collections, use the collection dropdown at the top of the Tasks page. Click on it and select the collection you want to work with. Your selection is remembered, so when you return to Time Stream, you'll see the last collection you were using.

Rename a Collection

Here is a user guide for renaming a collection:

Select the collection you want to rename.
Click the kebab (three vertical dots) menu next to the collection dropdown.
Click "Edit collection" from the dropdown.
Update the name.
Click Save.

Delete a Collection

Here is a user guide for deleting a collection:

Select the collection you want to delete.
Click the kebab (three vertical dots) menu next to the collection dropdown.
Click "Delete collection" from the dropdown.
Confirm the deletion.

When you delete a collection, all tasks, statuses, and views within that collection are permanently deleted. This action cannot be undone. You cannot delete your last remaining collection - Time Stream requires at least one collection to function.

Moving tasks to another Collection

You can easily move tasks to a different collection. Simply click the kebab menu (the three vertical dots) next to the task and select Move to another collection. Then choose the collection you want and assign the task a status.

Views

Views are different ways to see and organize the same tasks within a collection. Each view can have its own layout, filters, and status configuration, allowing you to customize how you work with your tasks depending on your needs.

Multiple views within a collection let you see the same tasks from different perspectives. For example, you might have a "Overview" view showing all tasks, a "Focus" view with only high-priority tasks, and a "Planning" view arranged as a board.

Create a View

Here is a user guide for creating a view:

Select the collection where you want to add a view.
Click the kebab (three vertical dots) menu next to Filter.
Click Create view.
Enter a name for your new view.
Choose a layout: List, Grouped (by status), or Board (kanban).
Click Save.

Each collection starts with a Default view. You can customize this view or create additional views to suit your workflow.

Switch between Views

To switch between views, click on the view tabs at the top left of the Tasks page. Your active view is highlighted, and your selection is remembered for each collection.

Configure View layout

Views support three different layouts:

List: A simple list of tasks in order, perfect for a straightforward to-do list.
Grouped: Tasks organized by their status, ideal for seeing what's in progress versus what's done.
Board: A kanban-style board with columns for each status, great for visual project management.

To change a view's layout, edit the view and select a different layout option.

Set up filters

Filter your tasks by tags to focus on specific work. Click the "Filter" button next to the view tabs to configure filters:

Select one or more tags to filter by.
Choose "All" to show only tasks with all selected tags.
Choose "Any" to show tasks with any of the selected tags.
Click Apply to save your filters.

The Filter button shows a count badge when filters are active. Filters are saved per-view and persist across sessions.

Hide/show statuses

In Grouped and Board layouts, you can control which status columns are visible. This is useful when you want to hide completed work or focus on specific stages of your workflow.

To configure status visibility:

Edit the view you want to configure.
In the "Visible Statuses" section, check or uncheck statuses.
Hidden statuses won't appear in the view, but tasks remain in the collection and are visible in other views.
Click Save.

Tasks in hidden statuses are not displayed in that view, but they're not deleted. Switch to a different view or show the status again to see those tasks.

Reorder statuses

For Grouped and Board layouts, you can customize the order in which status columns appear, different from the default collection order.

To reorder statuses in a view:

Edit the view you want to configure.
In the "Status configuration" section, you can drag statuses up or down.
The order you set applies only to this view.
Click Save.

Rename or delete a View

To rename or delete a view:

Click the kebab (three vertical dots) menu next to the Filter button.
Select "Edit view" to rename, or "Delete view" to remove it.
Confirm your changes.

You cannot delete the last view in a collection. Time Stream requires at least one view per collection. Deleting a view does not delete any tasks - they remain in the collection and are visible in other views.