Today

In Time Stream, the Today view will help you plan, visualise, track, and record the day's workload.

The history behind this screen is that The Pomodoro Technique recommends planning your day out in Pomodoro sessions. These sessions give you a clear plan to work to and an accurate way to ensure you set realistic expectations for what you can achieve in a day.

Planning your day

Use the Today screen at the start of each day to plan your day. You should be visiting this screen throughout the day to track your progress and note down any unplanned tasks that have popped up.

Adding tasks

Here is a user guide for creating tasks directly on the Today screen;

Click the Create a new task button at the top right corner.
Enter a note, select a collection, choose a status, pick a timer type, set the estimated Pomodoros (if you selected the Pomodoro timer), and add any relevant tags for this task in the pop-up modal.
Click the Save button to save this task.
Adjust the order of your tasks on the Today screen by dragging and dropping them using the dots next to the play button on the left.

You can also plan your day from your Tasks screen. To take a task from your Task list to your Today list, click on the star icon. Then, on the Today screen, you can edit the details of the task.

Editing tasks

Here is a user guide for editing tasks;

To edit the pomodoro count, click the kebab menu (three vertical dots) to the right of each task, select edit, and estimate your pomodoros. You can also update the task's notes, collection, status, timer type and tags here.
You can quickly alter a task's status by clicking the status button and selecting a different one from the drop-down menu.
You can quickly toggle between Pomodoro and Infinite timer types by clicking the timer type indicator icon next to the star.
Remove a task from the Today view by clicking on the purple star button.

The clock icons indicate the pomodoro sessions for a task. For tasks configured with a Pomodoro timer type, a grey outline of the clock represents an estimated session not yet completed, a green solid clock represents a completed estimated session, and a red clock represents a completed unplanned session. So if you estimated three sessions but took five, you will see three green clocks and two red clocks. For tasks configured with an Infinite timer type, only completed sessions are shown (green for within estimate, red for over estimate), since Infinite timers don't work in pomodoro increments.

Choosing a timer type

Time Stream supports two timer types, and you can choose the most appropriate one for each task:

Pomodoro timer is ideal for focused work tasks that benefit from structured time blocks. Use this for tasks like writing documentation, coding features, analyzing data, or any deep work that requires sustained concentration. The Pomodoro timer helps you estimate, track, and improve your productivity on these tasks over time.

Infinite timer is suited for open-ended or flexible activities that don't fit neatly into 25-minute increments. Examples include attending meetings (where the duration is not predetermined), processing emails, responding to messages, administrative tasks, or any quick activities where formal time-boxing isn't necessary.

You can easily switch a task's timer type at any time by clicking the timer type indicator icon next to the star. This flexibility allows you to adapt to the type of work you are doing.

Starting a session

On the left side of each task is a play button; click it when you are ready to start your session. You will be redirected to the timer page, where the timer has automatically started; this session is linked to the task you started with any notes and tags.

Next to the star icon, you'll see a timer type indicator icon. This shows whether the task is configured to use a Pomodoro timer (clock icon) or an Infinite timer (infinity icon). Existing tasks created without a timer type will show a dash icon and default to using a Pomodoro timer when started.

How to improve your daily workflow

Here are some tips and recommended workflows from the Pomodoro Technique to apply to better use Time Stream:

Set your focus

Pick one priority for your day.

Prioritisation is a significant time management technique that ensures your most critical tasks are your focus.

Once you have your to-do list for the day, prioritise the most critical task and estimate the number of Pomodoro sessions required.

Prioritise and estimate everything else

Even though you have prioritised one task for the day, the rest of the list is essential, too. Arrange them in order of priority and estimate the sessions each requires.

Remember, if an estimate is greater than 5-7 Pomodoros, the task might be too complex; it's better to break it down into several smaller tasks.

Monitor progress

The progress bar on the Today page shows your progress throughout the day. It shows how many sessions have been estimated and completed.

Only tasks configured with a Pomodoro timer type contribute their estimated pomodoros to the progress bar. Tasks with an Infinite timer type do not contribute estimated pomodoros. However, all completed pomodoros are always counted in the progress bar, regardless of the task's timer type.

As you become more familiar with the technique you should aim for less red sessions (e.g. tasks that you underestimated). By virtue of using the technique you should start to have a clearer understanding of how long things take and this will be reflected in your planning.

Use the progress bar to better understand your days, whether your plans are reasonable and achievable, whether you are achieving as much as possible in a day, and whether you have the capacity for more pomodoros.

Responding to unplanned tasks

We can only sometimes work according to our plan exactly. Unplanned and ad hoc tasks will come up during the day. Record those tasks directly from the Today screen to keep a log of the unplanned tasks you have worked on.

End-of-day reflection

You should return to the Today screen and review your daily progress. Take a moment to reflect on the estimated and actual Pomodoros spent on each task to improve your next estimate. Look at the unplanned activities created today and any internal and external interruptions, observe them, and try to minimise them over time. Spending no more than one Pomodoro at the end of the day reflecting on your tasks can be a powerful tool for process improvement. It's all about being proactive and staying in control of your productivity.